At Answering365, we specialize in delivering 24/7 answering services designed exclusively for ABA therapy practices like yours. With our award-winning services, you can rest assured that your patients will always be met with empathy, professionalism, and timely assistance, no matter when they call.
Reliable Answering Services for Your Therapy Practice
Every call to your office is an opportunity to make a lasting impression. For potential new patients, the first call often feels like a vulnerable step forward. For existing patients, timely responses are crucial for maintaining trust and addressing their ongoing needs.
Missed calls can not only damage your practice’s reputation but also deter someone from seeking help altogether. Answering365 eliminates these risks. Our trained agents are available 24/7—even on weekends and holidays—to ensure no call goes unanswered. From scheduling appointments to providing critical information, our team handles every call with precision and care, allowing you to focus on your patients without distractions.
Mental Health Answering Services That Meet Your Needs
ABA Therapy providers know more than most how delicate patient interactions can be. Reaching out for help is not easy, and an impersonal voicemail can often discourage someone who’s already apprehensive. We change this dynamic by ensuring each patient connects with a compassionate, live agent.
Our mental health answering services are tailored to create a welcoming and supportive experience for every caller. Agents receive specialized training to handle sensitive conversations with empathy and professionalism, ensuring that your patients feel understood from the very first interaction.
Our Proven Process for Supporting Therapy Practices
We’ve honed our answering services to perfectly align with the needs of ABA Therapy practices. Once you partner with us, here’s how we help your practice thrive:
- Seamless Call Handling – We answer every call with professionalism, ensuring timely responses even during after-hours, weekends, and holidays.
- Custom Appointment Scheduling – We manage your appointment calendar, ensuring no double-bookings and maximizing your efficiency while keeping your schedule manageable.
- Emergency Call Transfers – For urgent calls, we immediately connect patients to the right on-call staff, ensuring critical issues are addressed without delay.
- Detailed Message Relay – Every non-urgent call is documented with detailed notes and securely communicated to your practice.
Our agents are fluent in English and Spanish, ensuring quality service for a diverse range of patients. From the most routine inquiries to crisis line support, we’re equipped to handle every type of call with care and professionalism.
Fully HIPAA-Compliant Answering Services
Ensuring patient confidentiality is critical in maintaining trust and complying with legal standards. The Health Insurance Portability and Accountability Act (HIPAA) requires that all patient health information (PHI) is handled with the utmost security—a requirement that Answering365 takes very seriously.
With over three decades of experience, we lead the industry in HIPAA- and HITECH-compliant answering services. Every call is managed by agents who are rigorously trained to comply with the latest regulatory updates. Whether we’re handling sensitive messages or contacting on-call staff, you can trust our encrypted, secure systems to protect your patients’ information every step of the way.
F.A.Q.
Constantly answering the phones can become extremely time consuming for you and your team; it can be distracting and negatively impact your company’s productivity.
If any of the following statements are true for you, chances are it’s time to hire a professional answering service to handle your calls and messages:
- You have difficulty answering all of your calls.
- You find yourself having to check your voicemail all day long.
- There are times when your voicemail is full.
- Some of your employees are tied up answering the phone.
- Your phone rings for a longtime before somebody can answer it.
- You have trouble delivering the messages to the right people on time.
- You have to make separate calls to a list of people to deliver the same message.
- You are wondering if it would be easier and more cost-effective to hire an answering service than to have a full- or even part-time employee to do it.
With all the choice available today, choosing an answering service can become frustrating and time-consuming. It is important to pick a company you like, but it is even more important to pick a company that your customers will feel comfortable with. A call center’s job is to interact with your callers, so it is necessary that the service you choose is able to relate to them on a professional level.
These are our suggestions to help you choose the best answering service for your company:
- Go with an answering service that specializes in your industry. You have a question about a product and then you call customer service to find out that the call center is located somewhere off-shore and the agent you are talking to is completely unfamiliar with the company and its business? It happens more and more often these days, and it doesn’t make you at all confident that your problem will be solved or that your question will be answered correctly.
- Choose an answering service for your industry. Make sure that the service you hire has experience in your industry, is familiar with issues that could arise and is equipped with the appropriate terminology. These assets can go a long way in building your callers’ and customers’ confidence.
- Make sure it is 24/7. When hiring an answering service, make sure it is always available, and that if someone calls your business in the middle of the night, there will be representatives waiting to answer, take a message, and deliver it to the appropriate location immediately or at the time you indicate.
- Look for dedication and care. The answering service you choose will become extension of your company. Make sure the service you hire is ready to represent you with just as much dedication and care as if you would.
You can activate Call Forwarding whenever you want your calls to be sent to another phone. Once activated, your calls will be sent to the forwarding number you request. To activate your Call Forwarding Service
- 1Dial *72
- 2Enter the phone number including the area code where you want your calls to be forwarded to (e.g. *72-555-355-3232) and press #
- 3You will hear the number you entered ring. When the call is answered, Call Forwarding is activated.
- 4If the call is not answered or the line is busy, hang up and call the number again within two minutes. You will hear two short tones telling you that Call Forwarding is activated.
Call Forwarding procedures may vary depending on the company you are using. If you have trouble completing the transfer, please contact your service provider or check the instructions on the website.
Calls are answered throughout the day depending on your needs. We have plans that include answering your calls 24 hours a day, 7 days a week and during holidays.
Our answering service uses software that identifies the source of each incoming call and enables our agents to answer with the appropriate greeting, including the name of your company. The greeting can be customized in compliance with your instructions.
Our clients can customize and choose the way their messages are delivered to them. The options are:
- Text
- Fax
- Voicemail
- Group messaging
You can customize your plan and method of delivery at any time with the help of your Account Executive. Your messages can also be delivered to multiple on-call staff according to their schedules.
When you choose to supply us with your weekly or monthly schedule we will soft-code it into our system to minimize the risk of human error.
Service With a Smile
First impressions are important for the success of your therapy practice. Never miss a call from potential and existing patients! For more information about our answering services, contact us today, or schedule a consultation.
